Careers
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Administrator - Department of Psychiatry and Behavioral Sciences
Company: SUNY Downstate Health Sciences University
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
The Department of Psychiatry and Behavioral Sciences at SUNY Downstate Health Sciences University is seeking a full-time Senior StaW Associate / Administrator.
Reporting directly to the Chair of the Department, the successful candidate will manage the administrative and financial aWairs of the Department (clinical, research programs, resident/student education, aWiliations) consistent with the standards of performance required by the Department and University. Additional duties and responsibilities will include, but is not limited to:
Finances
- Develops, prepares and presents the consolidated budget to the Chair, incorporating all the components of the department's resources (budget components including hospital/university component, clinical aWiliations/salaries, research grants/funds, and other restricted and unrestricted departmental funds).
- Design financial projections so that the Chair can budget for and implement clinical, research, and academic programs in accordance with the department and institutional mission and goals in accordance with institutional guidelines and policies.
- Directs eWective financial administration of the Department's budget(s) to respond to programmatic needs and changes and recommends to the Chair appropriate financial strategies and funding methods (for example budget allocations, cuts, etc.).
- Ability to perform complex financial analysis and customized reporting. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
- Ensures that there is a uniform application of standard methodology to track, monitor, report and audit expenditures. Advises and reports on potential problems and issues.
- Oversees the financial administration of the Departmental clinical practice management plan (CPMP).
- Reviews and prepares business plans, as requested by the Chair.
- Keep abreast of all revenue cycle issues, including billing, coding and reimbursement related issues and facilitates staW training as appropriate.
Grants and Contracts
- Acts as a resource to the faculty on the appropriate use of grant and contract funds, information requests, financial report submissions, and problem solving. Monitors budgets, personnel, resource usage and renewal cycle. Ensures compliance with all relevant internal and external policies and procedures.
- Establishes on-going communication with faculty to assess the potential impact of budgetary changes on sponsored research. Negotiates contracts with vendors.
Administrative/Programming/Planning
- Analyzes, prepares and makes recommendations to the Chair on administrative aspects of proposals for new (or changes to current) clinical, research and teaching programs. Analyses include study of financial feasibility/practicality, financial projections, eWects on facilities and equipment, staWing implications, relation to current programs in the department, and impact on department's administrative structure and management systems.
- Assists or represents the Chair in obtaining and negotiating University approval for new programs or changes to continuing programs.
- Provides support to attending physicians and staW.
- Manages the enrollment/credentialing process and re-credentialing process of all clinical providers.
- Ensures departmental compliance with all regulatory governing agencies.
- Assists in the implementation and administration of new or continuing programs and policies.
- Modifies the structure of the department administration and systems in ways which serve new needs.
- Manages and facilitates departmental committees to assist in operational needs assessments. Program administration may include fundraising, travel, community outreach and assistance in the preparation of presentations and papers.
- Provides and implements plans (includes justifications) for phase-out of operations which are no longer necessary for support of the Department's or University's mission or strategic goals.
- Ensures that Departmental and University policies, procedures and programs are in place.
- Time and attendance supervision.
Academic Programs Administration
- Oversees management of all students, fellows and residency related activities.
- Oversees graduate program administration.
- Interprets and reports to the Chair and faculty on regulatory changes that may impact departmental educational, clinical and research programs.
- Financial administrator the educational programs. Process all financial reports to necessary aWiliates.
Personnel
- Accountable for proper implementation of University's personnel policies and procedures.
- Responsible for supervision of all department administrative support staW. Recommends and supervises training to meet the needs of individual faculty and staW for SUNY Downstate and the Research Foundation.
- Devises and maintains systems within the department to monitor, analyze and report all personnel actions.
- Assists the Chair with faculty salary setting process, construction memorandums of agreements, and administration. Provides the Chair with appropriate information to maintain academic salary equity.
- Evaluate staW/faculty programmatic needs for appropriate administrative and clinical support. Assesses the manpower needs, including defining positions, preparing job descriptions, paperwork for posting/financial support, performance programs and evaluations.
- Responsible for training of all staW: administrative, clinical and research personnel in policies and procedures.
Information Systems
- Responsible for the department's information systems/technology.
- Analyzes and prepares budgets for information systems/technologies including but not limited to purchasing, inventory, technology compliance.
- Insures proper maintenance and support for all hardware and software needs.
Required Qualifications:
- Bachelor's Degree is required, preferably in either Finance, Business Management, Public Administration, or Information Systems.
- 5+ years of work experience in a related administrative or business role.
- Demonstrated track record of management of personnel and fiscal experience. Leadership ability to guide, direct, and mentor multi-layered staW.
- Working knowledge of financial programs and budgeting systems.
- Strong knowledge of MS Outlook, MS Word/Excel and webinar software (i.e. Zoom, Teams, etc.).
- Excellent communication skills, including written and oral presentation skills.
- Demonstrated teamwork skills, cultural competence, and professionalism.
Preferred Qualifications:
- Master's Degree in either Finance, Business Management, Public Administration, or Information Systems is preferred.
- Supervisory experience in a related administrative or business role is preferred.
If interested in this position, please apply or send cover letter and resume to:
R. Viswanathan, MD Professor and Interim Chair
SUNY Downstate Health Sciences University 450 Clarkson Avenue • MSC 1203
Brooklyn, New York 11203
Posted: 12-24-2024Office Manager F/T Days
Company: St. Peters Health Partners Medical Associates, P.C.
Location: 720 Hoosick Road, Troy NY 12180 Internal Medicine
Position Description: If you are looking for a Management position this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places. This position is located at 720 Hoosick Road Troy.
Position Highlights:
- Quality of Life: Where career opportunities and quality of life converge
- Advancement: Strong orientation program, generous tuition allowance and career development
Hours: Monday - Friday 730-4 or 8-430
What you will do: The Office Manager is responsible for the efficient daily operations of the office. Reporting to the Practice Administrator, is responsible for hiring and supervising support staff, oversees day- to -day practice operations including maintenance of medical records, human resource management, property and facilities, equipment, billing and adheres to OSHA, JCAHO and DOH requirements. The Office Manager will perform all job functions in a courteous and professional manner consistent with the St. Peter’s Health Partner’s Core Values.
Responsibilities:
- Develop and ongoing monitoring of administrative and clinical systems, which support patient care.
- Facilitates collegial relationships between care teams.
- Assumes responsibility for the management of human, fiscal, material, and facility resources.
- Support, plan, implement and evaluate program goals, the policies of St. Peter’s Health Care Services and patient focused care.
Pay Range: $19.90 – 31.84
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
Qualifications:
- At least three (3) years successful management experience in a hospital or a Dental or medical office practice.
- Proficiency with Electronic Medical Record.
- Proficiency with Microsoft Office.
- Excellent attention to detail and organization.
- Effective speaking and writing skills.
- Commitment to confidentiality and respect.
- Demonstrated ability to handle multiple priorities in a deadline-driven environment.
- Understand and embrace a customer service focus.
- Ability to work independently, yet function collaboratively within a team.
- Associates Degree Preferred
- HS Diploma / GED Required
- Ability to lift 20 lbs.
* If interested in this position, please send your resume to Meghan.mclarenlewandowski@sphp.com *
Posted: 9-10-2024
Practice Manager - Ketamine Therapy
Company: KETA Medical Center
Summary: KETA Medical Center leads New York and New Jersey in providing safe and effective ketamine treatments to adults who are struggling with mood disorders. At our four offices located in Manhattan, Westchester and New Jersey, we offer intravenous ketamine and Spravato, an FDA-approved ketamine nasal spray.
Responsibilities: We are currently seeking an experienced Practice Manager to join our team and oversee the effective and efficient functioning of all KETA Medical offices while maintaining a pleasant and supportive environment for our patients and staff.
Qualifications: 5+ years of medical practice management experience preferred.
Compensation: $150,000 base salary, plus benefits and performance-based bonus eligibility.
For the complete job posting and application submission, please visit: .
Posted: 9-4-2024
